Important Information

Sample of the Business Travel Requirements for an Saudi Arabia Visa for UK Citizens

1. Visa Validity

   The Saudi Embassy issues visa validity and entries based on the visa support supplied. Completed visas cannot be changed or extended once they have been issued. The Embassy's decision is final and cannot be contested by CIBTvisas

2. Registration Procedure

   The Saudi Arabia Embassy applies a Registration fee of £9.00 for this process.

3. Medical Insurance

   The Saudi Embassy requires all applications to be submitted with a medical insurance policy from an approved provider. CIBTvisas will obtain the medical insurance policy on your behalf when completing the visa registration procedure. Please complete the Saudi Medical Insurance Order Form which can be found within the CIBTvisas application pack. The Saudi Arabia Embassy applies a registration fee of £9.00 in addition to the cost of the policy for this process. 

4. Passport

   The applicant's actual signed passport. The passport must:

   • Have two blank facing visa pages
   • Be valid for six months beyond entry date
   • Be machine readable

5. Photograph(s)

   You must provide one colour, passport type photograph that meets the following criteria:

   • Be taken within the last three months and printed on high quality photo paper
   • Be taken against an all white background
   • Be 35 mm by 45mm in size
   • Provide the full frontal view of your head with your face centered in the middle and displaying a neutral (non-smiling) expression
   • You may wear neither spectacles nor headwear except for religious purposes
   • Your photo should not be affixed to your application and it may not display evidence of adhesive or staples

6. Business Introduction Letter

   You must provide an original Business Introduction Letter from the applicant's UK employer. All letters must be printed on company letterhead that displays a UK postal address. Use the sample Business Introduction Letter provided at http://cibtvisas.co.uk/forms?formname=Saudi%20Sample%20Template%20Letter.pdf to complete your letter.

   Note that most consulates require the Business Cover Letter to be dated within one month of application submission.

   In addition to the language provided in the sample, your Business Introduction Letter must:
   • Include the company registration number
   • Include the activities of the company
   • Indicate the invitation number or visa number
   • Specify the type of visa requested
   • Specify the duration of trip
   • Have been issued within two weeks before application
   • Be stamped and certified by the British Chamber of Commerce
   • Must include a wet ink signature

   
   CIBTvisas can assist with the certification of your business letter from the British Chamber of Commerce. The current processing time for this service is one working day.   

   Please complete the Formal Undertaking Form which can be found here and include with the rest of your documentation when sending to CIBTvisas. A fee of £85.40 + VAT applies per order which includes a charge of £50.40 + VAT levied by the Chamber of Commerce. Copies are accepted.

7. Letter of Invitation

   A letter of invitation issued by the Saudi Arabia Ministry of Foreign Affairs. A copy is acceptable. This must:

   • Indicate a UK company name matching the letterhead of the UK Business Introduction Letter
   • Have been issued within six weeks before the visa application date

8. Proof of Travel Arrangements

   This must be provided as a copy of flight confirmation showing a direct return to the UK from Saudi Arabia.

9. E-Number Application Form

   One original fully completed and signed E-Number Application Form. This must be signed in the original and printed on separate sheets of A4 paper with nothing on the reverse

10. Formal Undertaking Form

    One fully completed and signed Formal Undertaking Form is required for all new stamping requests. This form must be stamped and certified by the British Chamber of Commerce.

11. Declaration Form

    One original signed Declaration Form. Applicants are requested to print their name and sign and date the English section of this document

12. Personal Statement

    This must provided as a completed and signed Personal Statement Declaration that can be found in the CIBTvisas Application Pack.

13. Questionnaire on Recent Travels

    One fully completed and signed questionnaire on recent travels that can be found in the CIBTvisas Application Pack.

14. Visa Application Form

    One original fully completed and signed application form. This form must:

    • Be completed in black ink only
    • Be completed in block capitals only
    • Be completed by the applicant only. Third party handwriting will not be accepted
    • Have no handwritten changes. Correction fluid will not be accepted
    • Be fully completed in the lower section "IMPORTANT:THIS SECTION MUST BE COMPLETED FULLY"

    Applicants who have never had a previous nationality must complete their present nationality in both sections.

15. CIBTvisas Order Confirmation

    Provide the CIBTvisas Order Form included in this kit.

    Please note that all card payments will only be made upon completion of the visa application process. 

16. Early Retrieval Of Passports

    Once a visa application is submitted to the Embassy the passport cannot be retrieved or expedited until the process is completed. In an emergency the Embassy may return the passport but the process will be summarily cancelled and the applicant will have to re-submit the complete visa application including the payment. To withdraw the passport the applicant must send a signed withdrawal letter addressed to the Embassy to CIBTvisas. The passport will be returned to CIBTvisas within 48 hours.

17. Holders of a Valid Visa

    Applicants are only permitted to hold one valid Saudi visa at any one time. A written statement must additionally be provided to request the cancellation of a valid Saudi visa. The cancellation of valid Saudi visas is at the embassy's discretion and depends on the validity of the visa.

18. Additional Administrative Processing

    Applicants who would like CIBTvisas to assist with the certification of their business letter from the British Chamber of Commerce are advised that the additional processing time of one working day must be added to processing time of their visa to ensure intended departure dates can be met.

19. Restrictions

    Applicants with an offshore profession are permitted single entry only. The invitation supplied by the host company must be for a single entry visa.

20. Urgent Travel

    Use the CIBTvisas Fast-Track Pre-Submission service to speed up your application by one working day and ensure your urgent travel dates can be met. In order to accelerate the registration and translation elements of your application, select the Fast-Track Pre-Submission service when completing your online order.

21. Recent International Travels

    Applicants who travelled to any other country in the last 6 months must additionally provide a history of the countries they visited. The purpose of trip, and dates of entry and departure must be specified.